The Association

AGM Minutes can be seen at the bottom of this page.

If there is a matter you would like the committee to discuss, pop into the Shop and talk to Heather or Wilna.

Minutes of the Meeting of TVS 25th September 2019

Present: Richard Peacock (RP): Sarah Mackinnon(SM): Anne Johnson-Rooks (A J-R): Pauline Holt (PH): Heather King (HK): Wilna Hawker (WH): Sandra Ballisat (SD): Steve Dunsford (SD) representing the parish council

Apologies:  MM

Minutes of the Meeting of 28th September: These were approved and signed

New Member: CG was welcomed to the committee

Matters Arising:  Bavlap meeting- A J-R was not after all able to attend but has been in touch re the next meeting. Countryside Alliance – SB is in the process of applying and will report back to the next meeting. Deceased account holders –letters have been sent to relatives but HK has received no replies and therefore not been able to action this. Fingerposts – SD thinks it is increasingly unlikely now this will go ahead as the individuals concerned are no longer on the parish council.

Financial Report: Turnover and profit and loss accounts are all looking comparable to this month last year. Corporation Tax has been paid and VAT for the last quarter. There have been two further donations this month, of £350 from an anonymous donor and £166 fees from the Forde Abbey Goat Farm Open Day. There is £3021 in the donations account.

Manager’s Report: HK has had an estimate for the revised works to the front, of £3970. There was discussion of whether there was room for negotiation here eg reducing the cost by disposing of the waste ourselves. There was then a vote that the work go ahead so that work can start hopefully in November before winter sets in.

There are new Belgian chocolates in stock which can be sold individually or gift wrapped in a box of 6.

Volunteers’ Meeting: The volunteers met as a group in the afternoon, the first meeting for some time of what used to be a regular occurrence. Several of the committee plus HK and WH had also attended and reported on the matters raised. 1) concern about the Tuesday early closing, and it was agreed to add to the board that this was due to current shortage of volunteers and not to close too much to the dot of 2pm if people are still finishing their meals 2) serving soup again in the café – practicalities were discussed and CG offered to do it on a Wednesday 3) labels declaring volunteer status. Rose offered to look into this.

AOB: CG said that several community shops she had visited sell small gift items such as scarves and purses and wondered if this was something TVS could do. CG has trade contacts from a previous business and could source the items. There was some discussion and it was agreed to do this as a pilot in the run-up to Christmas.

SB has sourced some tasty but cheaper butter from Wincanton, and will visit with HK tomorrow to taste the cheese that they also produce.

Date of Next Meeting:  6 pm 23rd October 2019

 

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The shop is run by the Thorncombe Village Shop Association (TVSA).

The chairman is:
Anne Johnson-Rooks

The manager of the shop is:
Heather King

The assistant Manager is:
Wilna Hawker

Heather (right) and Wilna taking a break

Minutes of the Thorncombe Village Shop Association Annual General Meeting 24th July 2018

The Chair, Ann Johnson-Rooks, opened the meeting at 7.30 and welcomed everyone.

Minutes of the Annual General Meeting of 27th July 2017

These were agreed as correct and signed.

Presentation of Accounts and Treasurer’s Report

Richard Peacock reported that turnover was up £240 on the previous year, and gross profit had increased from £46,460 to £49,114, with running costs down from £48,331 to £45,875. These figures were encouraging, but he emphasised the need for continued support from the community if this trend was to continue until 2029 when the loan will be repaid.

He then asked for questions from the floor. Roger Greaves spoke at length, giving his own forecast and the consequent necessity of rescheduling the loan to avoid defaulting and burdening the parish with an increase on the precept. He then left the meeting.

Richard asked if there were actual questions, and since there were none, proposed the accounts be accepted. This was seconded and approved.

Disapplication of the requirement to undertake a full audit of accounts for 2017/2018

Richard briefly explained that this was usual practice with the accounts, and the disapplication was proposed, seconded and approved.

Appointment of Cadwallader and Co as accountants for the financial year 31st January 2018/31st January 2019

This was proposed, seconded, and approved.

Chair’s Report

Anne Johnson-Rooks thanked all the volunteers and everyone who supported the shop in different ways; there is an ongoing need for more volunteers and she encouraged everyone to use the shop and to feedback comments. She informed the meeting of the development of the café area, thanked those who had made donations and explained that there were further grant applications in process. The aims, objectives and vision of the shop are now available for everyone to see on the website, and she concluded with her conviction that the shop would survive and that this would be achieved.

Election of New Committee

John Barnes had resigned from the committee, but other existing members had agreed to stand again. Two new shareholders had come forward, Ian Harrison and Sandra Ballisat: they introduced themselves and along with Richard Peacock, Sarah Mackinnon, Mary Morris, Pauline Holt, Melanie Pierce-Butler and Anne Rooks-Johnson were elected to the committee for the coming year.

AOB

Paul Roberts thanked the committee for their work, but also suggested that it might be useful to produce spreadsheets with projected profit/loss and measures to address financial threat; he thought this could be helpful in counteracting the claims of those who continued to be doubtful about the shop’s viability. Mike Carr offered to make the spreadsheets he had used available to the new committee.

Rose Richards noted that it was the shop’s 10th anniversary next year and looked forward to the celebrations.

Richard Arnold pointed out that in the worst case scenario of the shop failing, the addition to the precept would amount to 59 pence per property per week.

Heather King thanked all shareholders and account holders and wanted everyone to realise what an asset to the community the shop is.

 

There being no other business, the meeting closed at 8.10 pm

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